Think of your life as a book.
Each chapter of your life has a different primary focus.

You've had a pretty significant event or change in your life … or two or three in a row.

You're ready to move onto life's next chapter now.

organizenh blog for the next chapter of your lifeBut you feel as if your home or home office-- well, they just don't reflect who you are anymore. Neither does how you spend your time.

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What does your next chapter hold for you and what does that mean about your home, your office, your schedule? What does "organized enough" mean to you now?

You're writing your next chapter because

  • your children are out on their own.
  • you're finally starting that new business you've had in mind…
  • or it's growing so fast it's hard to keep up.
  • maybe just discovered you have ADD, or some other brain-based challenged. It's a relief to finally know, but now what?
  • you're suddenly single – widowed, separated, divorced.
  • you're downsizing or simply want less stuff around you and less on your calendar. Life's too short.

As you move through this chapter of your life, your mindset is shifting.

You're thinking differently about your things, your surroundings, and how you use your time.

Easing into Fall

August 20th, 2010

fall foliage 2009 002 Instead of falling into Fall this year, what would it feel like if we eased into it?

We’re so reluctant to let  go of summertime weather, its different pace and shorter (or no) to do lists, that we hang on as long as we can. Sure, we had times during the summer when we wished for more structure … especially when the kids or grandkids asked “what can I do today?” for what seemed like the nine hundredth time. Our creativity wore out at some point and – dare I write it – we longed for different times.

So we hang on to that summertime feeling. Whatever it was to you, it’s waning. Oh, you’re mad at me now, for even writing that, I know, I know! I can barely admit it’s almost Fall  myself !

You feel it in the air, as you hear about or take  the kids going shopping for school clothes and supplies. You feel it as you drive by cars stuffed with the new college freshman’s world. You remember your school and college years as all this happens.

This all reminds me of returning home after a vacation.

Some people will arrive home and quickly get the house back in order because that’s how they need to transition into real life. (I don’t know what else to call it, though I don’t like the phrase myself!)

Others of us delay doing the vacation laundry as long as we can, perhaps not even unpacking the suitcase as a way to retain that vacation feeling.  Trouble is, the longer we wait, the more real life takes over and eventually we feel out of control.

We still have a toe in the vacation waters and can’t quite let  go. But if we don’t get focused on this moment, the train of life keeps moving and can run us over.

We all transition differently — I’ve given a list of ideas below I hope will be useful to you, so that you ease into Fall more easily this year.

Celebrate the summer in a big way. Have a party and relive your favorite memories. Or simply a special family dinner or barbecue. The conversation focuses on best times of the summer, not what’s coming up. It’s one way to close out the old and get your mind ready for the new.

Change your schedule just a little bit at a time. I know you want to wait as long as you can, but remember what happened last year  when you jolted your body into waking up two hours earlier, or going to bed at such a different time? I’m suggesting 15-30 minutes at a time. Get used to that and then add a little more.  We can usually find 15 minutes if we look carefully enough.

Calendars and lists. If you threw your calendar/list away or simply didn’t need to look at it as often over the summer, inch it back into your view. Literally.

Start looking ahead. After you’ve taken a week or so to eventually welcome that calendar back into your life, start looking ahead. If you know you have a jazz band concert to get kids ready for at the end of September, what has to get done before the concert date arrives? Outfits, lessons, tune up, buying music, rehearsals … all these can  go  onto your calendar. Work backwards from the event date; visualize yourselves there. What led up to that date? What had to happen and by when?

Particularly when you transition from summer to Fall, it’s helpful to write down  more than you’re used to. You’re effectively retraining your brain to hold more stuff than it has over the summer, or at least different stuff.   After awhile, ease up if things go smoothly, but when you first start a habit,  watch it like a hawk. Get solid, then ease up. It’s a faster way to instill a new habit.

Get back to exercise, meditation, or me-time. Sometimes we give it up over the summer because our schedules are more flexible or not as stressful. We feel  like we don’t need it as much. If you let it lapse over the summer, getting back to it as your schedule heats up will feel good  (doing something for yourself, just for you) … and will help you manage life more easily.  If you’re a grandparent sitting for your grandchildren, keep a balance of  “babysitter” time when you play that role, with true “grandparent” time. Set some boundaries for what you need from  your time.

Don’t use “back to school” or “Labor Day weekend” as a deadline for too much. We use events to mark deadlines for projects we’d forgotten about or back-burnered. Now is not the time to paint your den, renovate or undertake other, voluntary, large projects. You already have a lot on your plate,physically and mentally. Why add more complexity, risk and chaos? Even if you thrive on chaos, does everyone else in your household? What you can do is break downthe small steps leading up the painting,  and get this done gradually.

And celebrate Fall. A favorite saying, from Alexander Graham Bell: “When one door closes, we often look so long and regretfully at it that we don’t see the door that opens before us.”  What do you like about Fall, or the return to this schedule? What new opportunities and possibilities are over the horizon do you think? What could you plan for late September, to celebrate Fall and begin looking forward to it?

So what’s one thing you can do, to ease into Fall a little more easily this year?

“You just have to…”

August 18th, 2010

Recenhiding hide child little boy iStock_000005549385XSmalltly, I read a life coach’s blog  in which most  paragraphs started with the phrase “You just have to.”

Like that’s so simple. The phrase really turned me off. I made myself continue to read on in case the tone changed. (No.)  I suppose it’s possible this is a marketing approach, that if you can’t “just” do it yourself, you’d call on this person.

But it made me wary of how that relationship would  work.  I can see the finger shaking, as if I’ve failed already. I wanted to hide.

I can’t imagine speaking to my clients (or anyone in my life, really) in this manner.

You just have to … find a filing system that works for you.

You just have to realize your children will grow up and leave the nest  and figure out what to do next with your life.

You just have to realize you won’t make as much selling your house as you would have a few years ago …

You just have to move on after your husband’s death.

You don’t have to do anything at someone else’s pace.

Do it  at your own pace. Stand your ground.

If you aren’t ready to go through your adult children’s rooms to clear them out, wait. Wait until you know how else you’d like to use that space. Remember your hobbies and passions before you raised your children. Create your own space in one of their rooms. But in your own time.

Or do it in stages. If someone close to you has died, it will be easier to go through some of their  belongings than others. Try the easier stuff first, whenever you’re ready. Wait some time until you’re ready to go through more.

Have patience with yourself.

Grief takes it own time we know, and going through someone’s belongings is a useful but  difficult way to process and think through some of your feelings.

Same goes if you are moving. Where you live now  is filled with memories. Intellectually, you know  you’ll make new ones. But give yourself time to pack and take those memory lane  strolls. This is the hardest part, that in between stage where you’re going to have to rest for awhile, even if you want to push ahead to make the new memories.

Notice why you are not moving on or making any change.

It may be emotions  you need to work through.  It may be procrastination, or worry about taking a risk, or not knowing where you want to head next.

Have you been through this before? How long do you think is reasonable? Are you there yet?

If you’re past that point, take stock of what’s going on. Journal, create, talk to a friend, meditate. Slow down enough to notice why you’re stuck. Much of this about “noticing,” because noticing leads you to understand what the single issue that’s preventing you from moving forward. Often we are in a cloud of reasons. Break it down. Talk it  out. Write  it down. Sort it out.

And even when you ARE ready

Even when you are ready to go through mom’s things, or make your child’s room into a new  space for you, or tackle the paper piles you may want outside support or structure.

If you want to get from point A to point B quickly, that’s a reason to hire experience.

If you have tried on your own and the stuff keeps coming back, that’s a reason to hire experience.

If you need a deadline, some accountability — that could be a friend, or an organizer  coach, depending on the other skills you need to support you.

We can all read, anywhere and everywhere it seems, about “how to” get more organized. Tips, tricks and products.

What’s difficult is applying what you read to your specific situation. And it’s often more about how you’re wired and knowing  yourself well enough to figure out which of all those organizing systems will work, consistently, for you.

So it’s really not “just” that easy, is it.

The Five Organizing Systems Your Home Needs

August 11th, 2010

You’ve heard it before. Be more organized and you’ll save money, time, stress.

Sounds great.

Where to start and how to keep at it, though?

Why get organized? You tell me!

You want your household to be more organized so that … what? Fill in the blanks.

What’s important to you?Why are you thinking about simplifying or reorganizing or decluttering ? Why now?

Find things more easily. Save money. I know that – but really, why is that important to you?

Figure that out and you’re far more likely to stick to the organizing routines you work out.

Figure that out and  you’ll let go of things which have outstayed their welcome.

Examples – all true statements from clients.

“To be a better role model for my teenagers.”

“To create more time for my hobbies/spirituality/creativity/writing.”

“To simplify. We are empty nesters and want more time for us now.”

“To save money. I know we waste money but I don’t know where the issues are. We are saving for … ”

Where to Startwomen hhld ceo

Please think of yourself as the household CEO. Shifting your mindset to thinking this way is key.

You manage the activities of your household.

You manage all the people & the schedules.

You keep track of a lot of stuff going on, and a lot stuff inside the house.

You run it. All. And maybe you work outside the home, too.

This job of household CEO, according to several surveys, is valued at $100k annually.

Systems/routines can help make this household easier to run, creating more time for what’s important to you. The “why” question again.

There are 5 groups of systems or routines to support you in running the household.

They don’t need to be fancy, complex, perfect or pretty. Do what’s right for you, for your life,  your priorities and develop your own standards, (i.e., don’t listen to anyone else.)

If it works for you, then it’s “organized enough.”

SYSTEMS GROUP ONE: Put Time on Your Side

Family calendar/activities management

Work/family bo

undaries (especially if you work out

of the house)

Morning routines to get out the door on time

And evening routines: homework, preparation for the next day

Managing your time and your ‘to do’ list

SYSTEMS GROUP TWO: Money is Not the Root of All Evilmoney 100 dollar bills shutterstock_3287387

Paying bills on time

Tracking for taxes

Papers management

Expenses: awareness, tracking – where does it go?

Savings: how much and for what purposes?

Futures: college, starting a business, “retirement,” including wills/bequests

SYSTEMS GROUP THREE: Make Meals Easy and Fresh

Weekly meals planning

Grocery lists/easy list making

Frequency of trips, to which stores

Making meals/clean up

SYSTEMS GROUP FOUR: Household Maintenance “On-the-Go”

Decluttering “as you go”

Cleaning

Laundry

Chores

Toys

Clothing

Outdoors/house maintenance

Piles and PilesSYSTEMS GROUP FIVE: Stop Papers from Taking Over

Mail handling

Schoolwork/homework papers

Artwork

Home office papers: keep/toss decisions

It’s a Lot

It IS a lot. And we often don’t realize it. We don’t see what it takes all in one list. So then we don’t give it the time, or don’t set up systems to easily handle the tasks.

This is the basic stuff of running our lives but it need not take UP all of our time, right?

That’s why you’ll want to do a check or an assessment of your household systems. Use this list.

First: Which areas are working well?

You must have a system that works. Think about why it works for you. That can be helpful to apply to other systems in your household.

Second: Which areas have a system, but it’s not quite working, or not all the time?

Third: What feels out of control, i.e., no system in place?

Choose one area that creates the most frustration or pain or continually saps your energy.

Keep it a small, manageable project; this may mean divide up your original idea into smaller steps.

A quick win is motivating and will keep you going. Good luck, CEO.

Organizing before Surgery: Winding Down at Work

May 24th, 2010

Hospital bldg

Winding down at work: an oxymoron, but necessary as you prepare to go out for surgery and/or are the main caregiver for the surgery-bound one in your life.

Here’s a start at a checklist for you, to go out on leave or to take vacation to take care of the one who is having surgery. It may not be all you need to do in your life, but it’s what we’ve done in my household so will be a basis to customize from.

For the main caregiver

You’re about to add what could be a third job – your career, your family responsibilities and care giving as the third. Something has to give.

Consider your care giving role starts the day you know surgery is the plan. You can assist in two ways at that point.

One is to assist the patient by going to appointments so two sets of ears hear everything.  This is comforting for the patient, helps set your expectations, and for some people, ensures your friend/partner gets to the appointments. These times are important for what you learn, but also to help the reality set in of what’s about to happen in his or her life.

Another role is to figure out or assist with how responsibilities will be handled, at work and at home.  Once your patient figures out how he/she will handle backups for work responsibilities, could you, for example, hear about the backup plans, before they’re presented to the manager?

And at home, which responsibilities you could offload temporarily? If you live with others, what tasks can they take from you? Can a family member move in for a couple of weeks to support? Can you hire out selective tasks? We, for example, will have trash pickup for a few months so that task is taken care of and so one person needn’t do it alone while the other one’s laid up.

Next blog entry – what about dealing with work responsibilities?

Summer Schedule Changes: Or the Living Won’t be Easy.

June 21st, 2010

Cape Cod Beach View

Moms, entrepreneurs, grandparents – whatever your role is, we all feel it.

With anticipation, both positive and stress-filled, we wait for that last day of school or the summer work calendar which changes our schedule beginning in June.

The problem is that we often don’t plan for it, and then try to do everything we normally do. We squeeze in time for those additional summer activities.  In our business, we think we can be as productive as we are the rest of the year. Not so.

We end up feeling like our time is splintered; there are too many pieces to our pie chart of a summer day schedule.

Solutions follow — Tips for how to change your schedule, expectations and have a calmer summer season.

Moving On

June 23rd, 2010
Making it around that last corner

Making it around that last corner

You’ve heard of the five stages of grief probably in the context of death and dying (Elisabeth Kubler Ross). It’s a useful model, one of several to give yourself a framework, to understand various life changes which throw us into a transition process.

That’s the difficult part, after the change has actually happened. It’s the longer process to move on and get to wherever it is that you’re supposed to be next. It’s what I often call “limbo land.” And you’re not in charge.

Examples of these transitions:

  • becoming an “empty nester,”
  • going through a divorce or separation,
  • becoming a widow,
  • changing jobs,
  • changing careers entirely,
  • experiencing significant growth in  your business,
  • parental caregiving,
  • downsizing for a move,
  • and learning to live with a physical or mental health diagnosis.

The change doesn’t have to be a negative one.

When you think about the changes in your life, ANY change is difficult and any change takes you through these stages doesn’t it?

Because as you attempt to create your next chapter, you are giving up most or all of the last chapter — a grieving process.

The stages of grief: Think about them and the change you’re going through: shock, denial, anger, bargaining, depression, testing and acceptance.

The Look Ahead, from the Beginning of Your Transition

The Look Ahead, from the Beginning of Your Transition

You can’t move ahead quickly enough, but you can’t push yourself any harder than you are as you process the emotions.

Many of my clients call me for organizing/coaching support at the Testing or Acceptance stage of their transition.

These are reasons clients look to organizing during a transition.

Maybe one or more of these will propel you just a bit faster through your transition, or help you identify where you’re stuck.

  • Downsizing her own things so that mom could move in. Give mom the space she needed and deserved.
  • Moving on from a divorce. Reclaiming the house as her own home, with her choices for furniture, decor, and which belongings would move her forward and not keep her in the past.
  • Claiming a space of her own: recreating her son’s room as a guest room plus her own space for knitting, sewing, quilting
  • Therapist suggested it. The “stuff” was affecting their marriage.
  • Retirement is ahead. Reorganizing her schedule/time and her home for fun and new activities in this new chapter.
  • Moving on after divorce. Going back to school so we created a study space and discussed time/schedules to allow for fun and school/study time.
  • Freelance writer takes a part time job and needs systems to support both careers.
  • Baby, new house & marriage all in one year
  • Moving. Not settled in. Time to move in and move on from her sibling’s death.
  • Children growing up. Time for her creativity and to explore her spirituality.
  • Managing life and household on your own, single for the first time in a long time.

Why organizing to support yourself?

The physical organizing process can be cathartic, supporting you through that one last turn around the final corner of your transition.

Organizing allows you have to have some level of control, when so much else is not in your control, at least for now.

Surrounding yourself with the belongings and activities you now love is one of many supports to get you through these changes.

Organizing points the way ahead with new systems for your next chapter.

Organizing with coaching assists you in identifying what is next, what’s important to you and what values are key now as this changing person wades through a transition process.

Acceptance

Acceptance

Give Your Life a Makeover: What’s Your Next Chapter — July/August Workshops!

June 24th, 2010

What’s Next in Your Life?

It’s time for you.

You are: an “empty nester,” a pre-retiree;

widowed; divorced; merging households;

downsizing or are simply looking for what’s next.

Join us to discover:

How to move on.

How to identify & deal with “internal clutter”…

And conquer the “external clutter”…

which both hold you back from moving on.


Join us at “this Field,” a beautiful retreat space.

this Field house only


34 Richardson Road, Milford, NH

Friday, July 30, 2010

9:00 – 12 noon

$65 per person to figure out “what’s next”.

Workshop Leaders

Kathryn May, MSW, Life Coach,Life by Intention, www.lifebyintention.com, Nashua.Email:K.May@LifeByIntention.com Phone: 603.889.6089.

Sue West, Certified Organizer Coach®, Space4U Organizing, www.OrganizeNH.com, Amherst. Email: Sue@OrganizeNH.com Phone: 603.765.9267

Jerry Seinfeld, Our Stuff & Our Communities

July 1st, 2010

The Jerry Seinfeld show’s been on mind lately. While I watched and experienced the show on its first run, my 70-something father has adopted Seinfeld as his new favorite comedy show. Prior favorites were several British sitcoms. I’ll see Dad this weekend; I have to ask whether these have something in common for him.

Jerry’s also been on my mind as I’ve been talking with Melissa Mannon of ArchivesInfo about community. I remember a Seinfeld episode about your “circle.” That’s the immediate space around you where you spend most of your time — running your errands, shopping, going to work or school, to the bank, and to friends.  It’s larger than your neighborhood, and encompasses your nearest community members. This was before we had virtual communities.

“When we examine ourselves and consider our various communities, we evaluate ourselves. We have a purpose on this earth. We build communities to project and grow our identities. We seek “commonness” with others to secure our purpose and create written documentation to cement relationships and explain ourselves.”ArchivesInfo, Melissa Mannon’s blog.

Melissa and I are working on a workshop idea about ways to turn our objects, our memories and stories of who we are and were into cultural history.

That’s right; it is about you and your things, but you’re also part of a larger community and of a cultural history we all need to create. And we can do that, even with our stuff!

So all about you is really all about us. That’s Melissa’s turn of phrase, such an enlightening phrase when you stop and reflect on it.

It Takes a Community

July 2nd, 2010

It Takes a Community to Create Your Next Chapter

“We build communities to project and grow our identities.”-Melissa Mannon

For many people, it’s easier to let of our last chapter (and the belongings related to it) if we’ve begun to consider what  could be next in our lives.

As I work on my life and as I work with organizing/coaching clients, I have noticed we move more easily and more quickly away from the old and towards the new in this way.

What lies ahead is created organically for some. For others, you have a clear vision or a clear picture of where you’re headed. It’s okay to create your next chapter organically as well – we don’t hear that often. We are all supposed to have this clear vision of where we’re headed. I agree to a point, but it’s also fun to have a watercolor painting, and let the paints shift on their own as they dry. Life is about growth.  (Read about or quiz yourself on fixed versus growth mindsets here. )

Your communities help you build your new chapter but they’re not apparent all at once. It takes time to figure out your new interests, your old passions to revisit, time to discover new friends. It takes time and patience to create friendships or to create your new career, business or volunteer roles.

My Community Has Grown Organically

My community has grown organically in the eight years since I started this chapter of my life. There were key people and communities who helped me as I first came out of the old chapter and prepared to move on.

As for my stuff and belongings, the early years of this new chapter resulted in letting go of many, many things from the last chapter. One big swoop right out of my life. Some things remained.

A few years later, some people and groups were (and are) still in my life. Their roles have changed, as new people or communities have come into my life, or as their purpose has changed for me.

And over that time, I’ve also gradually let go of  “stuff” as I outgrew it or moved on. The stuff was easier to let go of when I compared it to what I wanted to be or do in my new chapter. It just didn’t support or fit who I was becoming.

And Even Last Year, It Changed Again

When I turned fifty, I learned to wear pink (some of you will understand), to be more bold, to ask for what I need (always working on that), and to be “in community” in ways I designed. there’s a difference between enjoying what’s there and creating what’s not there yet but needs to be.

I decided I didn’t need to follow the rules as often.

I didn’t need to care quite so much about what other people thought of me (did that too much).

And I realized I needed to start creating more of my life — to manage it more closely, make decisions more cleanly (and make more decisions), and to design it more clearly. I was strong enough, but I’m more of the designer, a more proactive role these days. The best part is that I figured out what I didn’t know and found some terrific human beings who did and still do collaborate with me to clarify, change or add to what I know (or think I know!)

Whose Vacation is it Anyway?

July 21st, 2010

Sometimes we get frustrated. We save our money and our time. We spend time traveling to our destination. And at the end of vacation, sometimes we can get frustrated. We waited all year for this time but it wasn’t what we expected. Why not? You may not have realized whose vacation it was … or what YOU really wanted from vacation. Make these questions part of your travel and vacation planning and you’ll be happier.

Key Question #1

Making it around that last corner

Making it around that last corner

Whose interests are you mainly planning the vacation around? It’s important if you’re traveling with friends, parents, or children to answer this question honestly.

For example, if you’re traveling with parents, revisiting places they went in their younger years, it’s really their vacation.

You’re along for the ride and it’s a fascinating one. In my book, they get more votes on where to go. If there are activities you want do but they physically can’t, ask yourself how important those activities are to you, compared to spending time with them. Can you return here another time?

If you’re traveling with friends, agree ahead of time on how often you’ll see each other.

Will you go off on your own during the day and meet up for meals or just at dinner? Will you plan some activities together and be honest with each other when you need time away from each other?

If traveling as families, is it the childrens’ vacation? How can you figure in some time to get out of vacation what you want?

So, ahead of vacation, figure out what you want. Make it known. Ask for what you need on your vacation. More on that below.

With expectations aligned before you leave, your vacation with family/pals is more relaxing. “Oh, right. Remember we said that we would … ” And, it’s easier to let go of less important wants/needs, in favor of what others want/need to do, too. Opens up new opportunities.

Key Question #2: What do You Want from Vacation?

Yes, you. Only you. Forget about everyone else just for a few minutes. Stop & think.

What kind of vacation is this? Is it mainly a do-nothing-much-but-enjoy-sitting-and-reading-on-the-porch read type of vacation?  Is it a go-go-go all day vacation? What’s your primary focus for the destination you’ve chosen.
Scheduled or not? How do you relax?   Are you on a schedule to see the sights? Sleeping in? sleeping in for the mornings? Going out at night or staying in?
What kind of food do you need while you’re on vacation? Are you on a diet or eating certain foods for your health? Love to eat out and don’t get to at home? Ask for what you need.
Exercise: Will you keep it going while you’re on vacation? Will you use the same routine as at home or try something new? Give it up for the vacation? Answer this question before you book your vacation spot.
How connected do you want to be on this vacation? Agree ahead of time whether you’ll take the Blackberry, the phones, or a PC. And if you do, do you have to be available all day, or could you select certain hours when you’ll check in?  Or your phone number’s available to your virtual assistant but only to him/her? That option gives you control instead of allowing in the rest of the world.
Just agree together on what you’ll do, so expectations are clear up front.

Remember the One Who’s Gone — without Keeping All Their Belongings

July 26th, 2010

I lived a lesson recently which I’ve often shared with clients over the  years. Sometimes I don’t know how I know something. I just do. This is an example of that.

You’re pretty well ready to move after a parent, child or spouse/partner has died. You’re ready to begin making your home your own, without quite so many memories of the past to surround you and keep you in the past.

How do you decide what to keep or not.  How do you honor the memory or legacy but move on with your own next chapter in life.

The advice I offer

Think about this quote from Ellen Goodman, Pulitzer Prize winning journalist and then reflect on the answers to the questions I ask below.

“I have learned that what the next generation will value most is not what we owned but the evidence of who we were and the tales of how we loved.”

What are the tales you would tell about your loved one?

What is the essence of this person you loved? Personality, values, character, strengths, hobbies/passionate interests.

What do you most want to remember about the person for years to come?

When you do this exercise, stay away from the belongings. Go somewhere that’s quiet and away from looking at the “things.” You’ll have a much easier time answering the questions when the objects are not in front of you, confusing your thinking (anyone’s thinking).

Taking my own advice

My aunt Fay passed away this summer. I have her middle name and my cousin tells me we were kindred spirits. I felt something like that but never named it. At the service, there was supposed to be time for us to express our thoughts. A mix up didn’t allow this, but I’d written down some thoughts in my favorite purple journal. I found some quotes, wrote some words, looked up the definition of her name. All to help me answer the question above, “What is the essence of Aunt Faysie?”

Perfectionist that I can be, and loving niece that I was/am, figuring out just the right, concise, honoring words to share was my own exercise in answering the question above.  Partly that’s because of the opportunity to share about aunt Fay. Mostly because this is how I process – verbally, in writing or talking out loud. So for me, this was how to answer the question. For you, it may be a different method.

There happened to be one extra poster board on which we could post our Fay photos.  So delve I did, into digital and paper photos. Yes, it was quite cathartic. The time with the photos gave me time to review our times together, figure out my favorites, and select the photos. The photos I will always have to remind me of her, as well as my words.

The words, written from the heart, I typed up and shared among family. I’ll always have the typed document and I’ve also saved any comments and reflections family offered because I had sent out what I had wanted to share. All helpful emotionally.

Reduce; don’t eliminate

Defining for yourself the essence of this person is useful because it focuses you on the unique aspects of the person and what he/she gave to you and your life.

Practically speaking, defining the essence of the person will help you keep objects which relate to the essence of the person.

Think about reducing and not eliminating. It’s not black and white here. If your loved one was a baseball fan, which three or four items could you keep to remind you enough?

And then think about who else in the family loves baseball as much as he/she did. What could you lovingly give away, knowing you are helping to pass along the person’s legacy — now that you’ve defined it for you, in your life. Reduce, don’t eliminate.

After family has a chance, then think about what organizations remind you of the person. Did he or she have Alzheimer’s and live the last days in a home with wonderful memories? What can you donate there ? Another way to keep the memories alive. And you can visit where you’ve donated to, as many people do. That helps, too.

Or if you’re a creative sort, can  you make something to remind  yourself of the person, using his/her belongings? A quilt, a display or shadow box of several favorite items, a collage.

The key is to remind yourself of what this person meant to you. Keeping your memories alive becomes easier once you do.

Should: A Word I’d Like to Eradicate

August 2nd, 2010

“Should.”

I should be able to get this office organized so I can find things.

I should weigh less, start exercising or stop so much shopping. I should be able to figure out a system so that we aren’t always late. I should be able to downsize on my own.

Every time I hear someone use this word (including when I say it myself occasionally) I cringe.

Can you see the finger shaking? Or hear the berating tone of voice?

I hear standards from someone else being applied. But isn’t the “should” an expectation or a standard that’s not really yours? It is, because you say the “should,” but did you ever agree to it? Usually we haven’t. We adopt it. We get used to saying it. What if we could shift our language to something more useful to the organizing effort at hand?

A short personal story to illustrate

When I was a child, the phrase “shut up” was, well, almost like swear words. We said it to our siblings a lot, too much.

Finally, I distinctly remember my mother giving us an alternative, “shush up.” It was softer on the ears and turns out, we became softer towards each other because of it. Attitude followed language.

It’s not easy to remember that new phrase  in the heat of emotion among brothers and the eldest sister. Eventually, with support from mom and dad,  we changed our habitual phrase to the new one.

If you say it out loud, “shush up” sounds like all the wind has been taken out of the sails. We come across nicer to the other person, and we both feel it differently, too. Just try it.

Noticing is your first step

So I avoid using the word “should” with clients. And when I catch myself muttering “Susan, you should have … ” I stop.  And I ask myself: “How would I ever have known that?” Or I say “No, that’s the struggle I’m having with this.”

Sometimes we need to stop, notice what we are saying and how we are saying it, and then change it. From “shut up” to “shush up.”

So when your sister-in-law, partner/spouse or child says you “should” get more organized, or you say to yourself, “I should be able to get this done on my own,” stop.

Close your eyes or take a breath. Ask yourself:  What “shoulds” have you allowed into your attitude, into your language, and into your life?

  • Whose standards are these anyway?
  • Are they mine?
  • Are they standards I choose to adopt?
  • Or am I listening to the voice of someone else right now?
  • How could I have known?
  • How could I have learned that, when there was no role model for me?

And then answer for yourself:

What are your own standards…

…for keeping your calendar at a sane level for yourself?

…for a home that is “organized enough” for you to live the life you want to lead.

…for an office that supports you to be as effective, productive and creative as you need to be?

Organizer Coaches are educated in and experienced with coaching around this internal clutter which holds you back.

Until we collaborate and work on shifting the internal clutter, the external clutter will return, as you may already have experienced.

So we assist our clients to notice and understand what’s really happening, and then shift to practical strategies. Because it’s not really about “the stuff,” is it?

Lists, Redefined

August 27th, 2010

Who likes to make a list? Checking off feels good but making the list? Not so much.

It may be that you’re not meant to be a list-maker that lists don’t work for you the way we’re told they’re “supposed to.”

It takes some thinking to figure out what works for you, if traditional, linear organizing methods don’t resonate with you. Linear and organized may just be too boring and ineffective for some of us.

What My Grandmother Taught Me about Lists & Calendars

If you’ve always relied on your memory, it’s a source of pride that you can remember as much as you do, isn’t it? A decade ago or so, my grandmother was the first to teach me this. A decade or so ago, at the age of 85, I noticed her memory wasn’t as sharp as it had been. And it was sharp. She kept everything in her head, proudly so.

Before I got into the organizing business, I knew from my management background that it was important to manage people differently. I didn’t realize back then that people organize their minds and stuff so differently from each other.

So naturally I suggested she keep lists – she resisted.

I suggested a calendar – she did buy one and write things down. But she never looked at the calendar after that. It turns out that this didn’t matter.

Writing down calls, appointments and things to do created a visual impression of what was in her head, which helped her remember more. And, the act of writing also helped her remember more.  She didn’t need to look at the calendar or list after all that because she had what  she needed for support.

Audio or Visual?

Talking out loud to yourself, using a tape recorder, using software such as Dragon Naturally – all are effective options to create your list if you’re more auditory than visual.

Sometimes, there’s too much internal noise to keep your list in your head.

Or all those “to do’s” swarm around like bees, with none emerging as the queen bee, the number one priority for the day.

If this sounds familiar, try talking out loud. It reduces the internal noise, makes it easier to set priorities, and ferret out next steps.

One client uses the auditory option to help her process incoming mail and papers. It is easier for her to talk through the next steps than to write them down. And it’s more fun, so increases the likelihood she’ll do the mail/paper processing more often.

When I’m stuck and can’t figure out what to do next I pull out my pocket recorder and start talking. Or if I have lots of ideas for a workshop  or article, I’ll pull it out, too.

Some of the recording is stream of processing which I may later ignore, but I empty my head of ideas. This makes it far easier to reflect on and figure out my focus for the article or project. Less noise.

Yes, You Can Make Lists Beautiful & Fun

If you run your household, no matter how large or small, there is a LOT to keep track of:

For household CEO’s: OrganizedAtoZ all-in-one notepads

Or this weekly view which sits on your refrigerator.

Practical but gorgeous”, for moms.

Mind maps: My favorite book by Joyce Wycoff is what I recommend to learn the value of and basics of mind mapping. There are plenty of websites, but I like this one for its clear explanations and demonstrations of mind mapping. Every chapter is mind mapped. Mind mapping is visual, auditory and kinesthetic  — and artistic for sure. When I’m creating something new, which has a lot of steps and moving parts to it, I use a simple piece of colored paper or flip chart page to start. I choose the colored markers or crayons that seem to fit the project, and start my pictures. Gets it out of my head, makes it fun, creative and colorful. And I don’t need to think in a linear, step fashion. I draw and write whatever comes into my head. I order the steps later on.

For artistic, creative entrepreneurs, Lisa Sonora Beam’s approach to creating your plans is divine and irresistible … check it out in this blog post series.

Classes, Presentations, Workshops

August 23rd, 2010

Dates and topics for upcoming workshops, presentations, & classes with Sue West, Certified Professional Organizer® and Organizing Coach.

August 25 2010 9am-12pm

Give Your Life a Makeover – What’s Next?

A class for people who have reached that stage in their lives where they are seeking a new purpose, goal or focus that better fits who they are becoming.

It is designed for people who have experienced any kind of life change that may make it difficult to take their lives in a new direction.  Examples are “empty nesters,” pre-retirees, retirees, people who are widowed or divorced, and people contemplating moving to a smaller dwelling or to a new town.

Identify and learn how to clear away the internal and external clutter that makes it difficult to envision the next chapter of your life and to move on.

Co-hosted by Kathryn May, MSW, life coach and Sue West, Certified Professional Organizer®

Location:  Elliot Senior Health Center, Manchester, NH

Cost: $65 per person

Contact: Meg Wood-Duhaime, Elliot Senior Health Center
MDuhaime@Elliot-HS.org or 603-663-7056

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September & October 2010

Downsizing Dilemmas Solved! – Nashua

5 week program, beginning Sept. 9th

Location:   Rivier Institute for Senior Education, Rivier College, Nashua, NH

Thursdays, September 9, 16, 23, 30 & October 7, 9-10:30 a.m.
Cost: $20 for Downsizing Dilemmas Workbook (in addition to your RISE annual fee)

Contact: http://www.rivier.edu/departments/rise/ or the RISE office: (603) 897-8623

Downsizing Dilemmas Solved!  – Concord

4 week program, beginning Sept. 22nd

Location: Osher Lifelong Learning Institute, Granite State College
Wednesdays, Sept. 22 & 29, Oct. 6 & 13, 9:30-11am

Cost: $40. includes Downsizing Workbook

Contact: Christina Link, OLLI@maple.unh.edu or 603-513-1377

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Fall 2010

Considering Putting Your Home on the Market ?

Join Sue West from Space4U Organizing, and Julie Chrissis from the New England Staging Group, to learn all you need to know to prepare your home for sale now or for an eventual move.

Date and Location to be determined.

Sue West at 603.765.9267 or Sue@OrganizeNH.com
Julie Chrissis at 603.557.8399 or julie@newenglandstaginggroup.com

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October 5, 2010

Downsizing Made Easy

You’re at a time of your life when you are ready to simplify and downsize – whether you are moving or not. But you’ve been in your home for 25-40 years, so where do you start? Maybe you went through downsizing with your parents … and want to make it easier on your children, or even do it all on your own.  Hear practical ideas for: where to begin, how to decide what to keep and what to say goodbye to (“no regrets” decisions), where to give away what’s no longer wanted or needed, and how to find the time in already busy days to keep at it!

LocationThe Hunt Community, Nashua, NH

Tuesday October 5th, 2-3pm

For more info, or to register contact Kathy Miller, Director of Marketing

October 7, 2010

Downsizing Dilemmas – Solved !

You’re at a time of your life when you are ready to simplify and downsize – whether you are moving or not. But you’ve been in your home for 25-40 years, so where do you start? Maybe you went through downsizing with your parents … and want to make it easier on your children, or even do it all on your own.  Hear practical ideas for: where to begin, how to decide what to keep and what to say goodbye to (“no regrets” decisions), where to give away what’s no longer wanted or needed, and how to find the time in already busy days to keep at it!

Location:   Hollis Social Library Hollis, NH
Date: Thursday, October 7   7-8:30 p.m.
Cost: FREE!

Contact: http://www.hollis.nh.us/library or 603-465-7721

November 11, 2010

Downsizing Dilemmas – Solved !

You’re at a time of your life when you are ready to simplify and downsize – whether you are moving or not. But you’ve been in your home for 25-40 years, so where do you start? Maybe you went through downsizing with your parents … and want to make it easier on your children, or even do it all on your own.  Hear practical ideas for: where to begin, how to decide what to keep and what to say goodbye to (“no regrets” decisions), where to give away what’s no longer wanted or needed, and how to find the time in already busy days to keep at it!

Location:   Nashua Senior Center (50+ program), Nashua, NH

Thursday November 11, 6-8pm

***********End of Current Class List**************

Sue’s bio, qualifications & education

Sue’s tele-seminar recordings

Sue’s Downsizing Dilemmas – Solved! workbook

Organizations Sue has spoken to

Interested in having Sue speak with an organization you lead or belong to?
Email Sue at Sue@OrganizeNH.com or Call 603 765 9267

Past Topics & Sponsoring Organizations: 2010

July 30, 2010 9am-12pm

Give Your Life a Makeover – What’s Next?

A class for people who have reached that stage in their lives where they are seeking a new purpose, goal or focus that better fits who they are becoming.

It is designed for people who have experienced any kind of life change that may make it difficult to take their lives in a new direction.

Examples are “empty nesters,” pre-retirees, retirees, people who are widowed or divorced, and people contemplating moving to a smaller dwelling or to a new town.

Identify and learn how to clear away the internal and external clutter that makes it difficult to envision the next chapter of your life and to move on.

Co-hosted by Kathryn May, MSW, life coach and Sue West, Certified Professional Organizer®

Location: This Field, 34 Richardson Road, Milford, NH – Debby Hoffman Adair’s location

Cost: $65

June 30, 2010

Downsizing Dilemmas-Solved

You’re at a time of your life when you are ready to simplify and downsize – whether you are moving or not. But you’ve been in your home for 25-40 years, so where do you start? Maybe you went through downsizing with your parents … and want to make it easier on your children, or even do it all on your own.  Hear practical ideas for: where to begin, how to decide what to keep and what to say goodbye to (“no regrets” decisions), where to give away what’s no longer wanted or needed, and how to find the time in already busy days to keep at it!

Location/Contact Information: Elliot Senior Health Center, Manchester, NH

Date: Wednesday, June 30, 2010. 9-10:30 a.m.

Cost: $20, including downsizing workbook

Contact: Meg Wood-Duhaime, Elliot Senior Health Center. MDuhaime@Elliot-HS.org or 603-663-7056

June 15, 2010

Papers, papers, everywhere … and what to do with inherited items?

The paper jungle: Do you ever feel as if papers have taken over the kitchen counter, the dining room table, or your desk at home?  And when friends come over, do you do the “big swoop” picking up the papers and moving them somewhere, anywhere – only to realize you’ll have to get back to them at some point. Don’t know what to do about the “unsure of” pile?

Our talk will give you a practical set of steps you can use to reduce or even eliminate your paper piles.

And inherited items: how do we honor the legacy of someone who has died and yet not keep everything we inherited or which the person left behind. Here we will talk about specific ways you can use at home to figure out your answer to this question.

Location/Contact Information:   Rodgers Memorial Library, Hudson NH
Date: Tuesday, June 15, 2010. 7 – 8 p.m.
Cost: none
Contact: http://www.rodgerslibrary.org/ or 603-886-6030

May 12, 2010

Downsizing Dilemmas-Solved

Two hour workshop. RiverMead Continuing Care Retirement Community, wait list clients, Peterborough, NH

May 11, 2010

Considering Putting Your Home on the Market  — soon or planning ahead?

Join Sue West from Space4U Organizing, and Julie Chrissis from the New England Staging Group, to learn all you need to know to prepare your home for sale now or for an eventual move.

In-depth on decluttering and staging.

  • De-cluttering process
  • Decluttering:  in-depth using your examples of what’s difficult for you.
  • Staging your home: what, why, how.

Location/Contact Information:   Sue West at 603.765.9267 or Sue@OrganizeNH.com or Julie Chrissis at 603.557.8399 or julie@newenglandstaginggroup.com

Held at a private residence on the Manchester/Bedford NH line.

May 5, 2010

Multi-Tasking: Is it the only way to get things done?

One hour. International Association of Administrative Professionals chapter meeting, Manchester, NH

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